Junior Cricket Policies

Junior Cricket Policies ()

Wednesday 1 January 2020 - Friday 1 January 2021

ECB Guidance for Clubs Transporting Children to and from Matches

All parents/carers are responsible for the safe delivery and collection of their child for matches or training.
Coaches and club staff will be responsible for children in their care when on the club premises or on arrival at opponents’ cricket grounds.
It is not the responsibility of the coach or team manager to transport, or arrange to transport, the children to and from the club or match.
The club will ensure permission from parents/carers is given for children to participate in all competitions and away fixtures/events (see the player profile form to give consent).
For all training & matches parents/carers must report to the head coach or team manager to ensure they are aware their child has been dropped off and to be briefed as to collection time as this may vary through the year

ECB Guidance for Clubs on Managing Children Away from the Club
This policy covers children being taken away from the club’s normal base location and/or home ground, and provides guidance to effectively manage children while in the club’s care.
Parents/carers must give the coach written permission (WhatsApp / email acceptable) for their child (under 18) to leave the club or a match on their own.
In addition to the details in this section the club will also:
• Follow ECB recruitment guidelines for team managers/coaches and volunteer appointments
• Undertake risk assessments of venues and facilities
• Follow ECB supervision guidance for cricket activities involving children
• Have an agreed transport policy in place at the club
• Ensure the team has agreed to act within the appropriate ECB and/or Club Code of Conducts

ECB Guidance for clubs on the use of Social Media, texts, apps, email and messaging services
Everyone in cricket is reminded that the Relevant Codes of Conduct apply online and in text and email communications. Many cricket clubs have formally adopted this expectation into their constitution and / or disciplinary processes.
Social Media
Social Media, when used properly, is exciting and opens up a lot of opportunities, but at times it can seem strange and even intimidating for people who did not ‘grow up’ with it. Facebook, twitter, texting, WhatsApp, online gaming and personal emails are everywhere. By following some simple guidelines potential pitfalls can be avoided, and Social Media can be safely used as a promotional tool and a means of communication for the club.
Club Officials / Coaches / Managers
Facebook and Twitter accounts are great for promoting your club and cricket in general, as well as being a fun way to unwind and stay in touch with friends: it is essential to keep these two worlds separate. You should have separate cricket-club related and personal pages; all contact with players should be through the former, and strictly in relation to training, coaching, matches and cricket related activity. You should also adjust the privacy settings for your personal account so that content is only visible to accepted ‘friends’. This will keep younger players safe from material that may be unsuitable for them, and will reduce the risk of your online interactions being viewed with suspicion.
Although younger players may see you as a friend, and may request to be your ‘friend’ on a social media site, you should direct them to the cricket- club related page and keep all contact professional. What they might consider innocent, friendly contact may not be seen as such by their parents, people at the club and others.
It is also important to be mindful of any content you post online via the cricket-club related page – remember:
You are representing the club
Your communications should conform to ‘Safe Hands’ policy and guidance. Ensure that nothing you post could cause personal distress or be seen as inappropriate for children.
If you wouldn’t put it on the club notice board, it doesn’t belong on the club’s social media pages
You should have consent before posting any personal information online – this includes photographs where an individual can be identified. Remember the picture/no name guidance for under 18s

Texts, apps and emails: contacting Under 18 players
The Children Act defines a person under 18 years as a child
You should make arrangements for under 18s via their parents or carers; this includes text and email or WhatsApp messages etc.
It is understood that in the case of over 16’s this may not be ideal for yourself or the parents. An acceptable exception to this rule is to text or email the parent and to copy in the 16 or 17 year old, with the parent’s prior consent. This means the parent is able to monitor communications, but the 16 or 17 year old receives the information directly.
If you receive any responses that appear inappropriate they should be brought to the attention of the parent or carer.
You should not engage in individual text or email conversations with a 16 or 17 year old without their parent receiving the same messages from you.
All contact with children should be in relation to coaching, matches and cricket-related activity.
Social Media: Do’s and Don’ts Coaches / Managers / Clubs DO
Have separate social media accounts for cricket-club related and personal use.
Keep your photos and personal information private.
Apply the Codes of Conduct and appropriate professionalism to your behaviour online, by text and email.
Obtain consent before posting any personal information online – this includes photographs where an individual can be identified. Remember the picture/no name guidance for under 18s
Coaches / Managers / Clubs DO NOT
Send text messages to juniors – make arrangements via their parents.
Send private messages to children and young people via apps or social media.
Invite or accept children and young people to become “friends”.
Send inappropriate text messages or post messages on social media that are offensive, nasty or derogatory in any way.
Adult players in Open Age teams
Please be mindful of who may have access to material you share via social media, including Facebook, twitter and other platforms.
If you have concerns regarding social media, texts and emails
If you suspect that someone is using social media in an unsafe or inappropriate manner, you should report their behaviour to your Club Welfare Officer, the County Welfare Officer, or the ECB Safeguarding team – email [email protected]
If you believe that an offence has been committed, or that someone’s use of social media is placing a child is at risk of harm, inform the police immediately.
ECB Guidance for Parents / Carers and children / young people on the use of Social Media, texts, apps and email
This guidance is adapted from that provided by the Lawn Tennis Association. We are grateful for their kindness in sharing this with us.
This generation is growing up with the internet as part of their everyday lives. It’s a great place for them to learn, to have fun and to chat with their friends. Of course, it’s important to make sure that they’re safe while they do it.
As children have access to the internet from various devices, it can be more difficult to monitor their use than when a ‘home computer’ sat in a downstairs room, and more important that parents/carers have greater knowledge.
There is great information available for you to help keep your child safe online: visit https://www.net-aware.org.uk for a good introduction.
You may also want to have a look at the Child Exploitation and Online Protection Centre’s guide to the internet for parents and carers: https://www.thinkuknow.co.uk
Remember: it is against Facebook’s rules for your child to have an account if they’re under thirteen years old. This is to prevent them from being exposed to potentially inappropriate content. You will find all you need to know about keeping young teens safe on Facebook on their official safety page for parents: http://www.facebook.com/safety/groups/parents/.
In April 2018, WhatsApp raised their minimum age to 16 years.
Most importantly of all, it’s important that your child feels they can talk to someone if they are being bullied online, or if they’ve been exposed to something that makes them upset or uncomfortable.
Parents / Carers DO
• Make sure you are aware of who your child has contact with online and via text
• Be aware of The ECB and the club’s expectations for coaches and social media
• Report any content you think may be improper or unlawful to the Internet Watch Foundation : https://www.iwf.org.uk
• Talk to your children about using social media.
• Provide your mobile number / email address if requested, so the club can contact you
Children and Young People
The internet is a great place to learn and to have fun with your friends, and the best way to have fun is to make sure that you stay safe. You should think about the points below whenever you use the internet, or speak to people online or by text:
If someone isn’t your friend in real life, they aren’t your friend on the internet. Be careful when accepting friend requests.
Sometimes people on the internet aren’t who they say they are. If you’re not 100% sure, don’t risk it.
Remember to change your privacy settings so that only your friends can see information about you, your wall posts and your photos.
If someone is sending you messages or texts that you are worried about, tell your parents, an adult you trust, your teacher or your club’s welfare officer.
• Remember that your coach is a professional, just like your teachers. They should not be your friend on Facebook, and should not be texting or messaging you.
• You can expect them to make arrangements for coaching and matches via your parents.
• Bullying can happen online too, and it’s known as cyber-bullying. If you, or someone you know, has had this happen to them you should tell an adult that you can trust.
• Don’t be afraid to tell someone if you have concerns.
Have a look at the Think You Know page on the internet for more information about staying safe online: http://www.thinkuknow.co.uk

Young people DO
• Keep your photos and personal information private
• Conduct yourself in a respectful and courteous manner on social media as you would at home, in school or at cricket.
• Tell a professional or an adult you trust if you are worried or concerned about online behaviour or unwanted contact/ communication.
Report any indecent image or video footage to the Internet Watch Foundation – they can have these removed https://www.iwf.org.uk
Young people DO NOT
• DO NOT send inappropriate text messages or post messages on social media that are offensive, nasty or derogatory in any way
• DO NOT accept any friend requests from people you don’t know or you feel uncomfortable accepting
DO NOT send or forward any indecent images of yourself, someone you know, or anyone you don’t know, even if it seems to be done in fun – it is wrong and it is against the law
Anti-Bullying Policy
Statement of intent
We are committed to providing a caring, friendly and safe environment for all of our children so they can train, and play, in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children should be able to tell, and know, incidents will be dealt with promptly and effectively. We are a TELLING club. This means anyone who knows bullying is happening is expected to tell someone who can do something about it.
What is bullying?
Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.
Bullying can take many forms :
• Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)
• Physical: pushing, kicking, hitting, punching or any use of violence
• Racist: racial taunts, graffiti and/or gestures
• Sexual: unwanted physical contact or sexually abusive comments
• Homophobic: because of, or focusing on, the issue of sexuality
• Verbal: name-calling, sarcasm, spreading rumours and teasing
• Cyber: bullying behaviour online or via electronic communication (email and text, social media etc) Misuse of associated technology, such as camera and video facilities
Why is it important to respond to bullying?
Bullying hurts. No one should be a victim of bullying. Everyone has the right to be treated with respect. Children who are bullying also need to learn different ways of behaving.
Cricket clubs have a responsibility to respond promptly, and effectively, to issues of bullying.
Objectives of this policy
• All adults and children at the club should have an understanding of what bullying is
• All officials, coaching and non-coaching staff should know what the club policy is on bullying, and follow it when bullying is reported
• All children and parents should know what the club policy is on bullying, and what they should do if bullying arises
• As a club, we take bullying seriously. Children and parents should be assured they will be supported when bullying is reported
• Bullying will not be tolerated
In cases of adults reported to be bullying cricketers under 18, the ECB must always be informed

Signs and symptoms Procedures
A child may indicate, by signs or behaviour, that he or she is being bullied. Adults should be aware of signs and investigate if a child:
• Says they are being bullied
• Changes their usual routine
• Is unwilling to go to the club
• Becomes withdrawn anxious, or lacking in confidence
• Comes home with clothes torn or belongings damaged
• Has possessions which are damaged or go missing
• Asks for money or starts stealing money (to pay the bully)
• Has unexplained cuts or bruises
• Is frightened to say what’s wrong
• Gives improbable excuses for any of the above
In more extreme cases, the child:
• Starts stammering
• Cries themselves to sleep at night or has nightmares
• Becomes aggressive, disruptive or unreasonable
• Is bullying other children or siblings
• Stops eating
• Attempts or threatens suicide or runs away
These signs and behaviours could indicate other problems, but bullying is a possibility and should be investigated.
Report any concerns about bullying bullying incidents to the Club Welfare Officer

In cases of serious bullying, the incidents will be reported to the ECB Safeguarding Team for advice via the County Welfare Officer

Parents should be informed and invited to a meeting to discuss the problem.
If necessary, and appropriate, police should be consulted – for example if there has been assault, harrassment or theft. The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly
An attempt will be made to help the bully (bullies) change their behaviour. In cases of adults reported to be bullying cricketers under 18, the ECB must always be informed
We will use ‘Kidscape’ recommended methods to help children prevent bullying. These may include:
• Developing a children’s code of conduct (see guidance in ‘Safe hands’
• Agreeing behaviour contracts
• Having discussions about bullying and
why it matters
*with thanks to Kidscape for their expert advice and templates

ECB Guidelines for Junior Players in Open Age Group Cricket
The ECB has issued guidance covering the selection and participation of young players in open age group cricket. This is to help clubs decide when to select young players in open age group cricket and how best to help their cricketing development when they play within open age groups. The guidance applies to boys and girls. The ECB keeps these guidelines under review. Put simply, the overall aim is to allow young players to develop in safety, but not to spoil the game for adults. For the avoidance of doubt, this guidance applies to training and nets as well as games, for men’s and women’s cricket, and for the indoor game.
• Making the step up from junior to open age group cricket is an important event in any player’s cricket experience. The player’s safety, personal development needs and overall cricket experience
must be considered
• Clubs, squad coaches and managers must take into account the requirements on age detailed in this guidance.
• Each case must be determined on an individual basis, depending on the player’s ability and stage of cognitive and emotional maturity to take part in Open Age cricket
The minimum age guidance provided below MUST be followed.
• Juniors should be involved in all aspects of the game wherever possible i.e. socialising, team talks, practice, decision making and so on, so they feel part of the team
• Children will often feel more comfortable and able to perform if they have a family member or friend also playing in the side
• Remember, children’s early experiences will remain with them always and will often determine whether they want to remain playing the game or give up and do something else
• Provide an opportunity for players to show their talents in an appropriate way. Children who are just used as fielders will not fully experience the game
• Be supportive, at all times, for all forms of effort even when children are not successful. Try and put them in situations where they will experience some success (however small) and ensure plenty of praise and encouragement
• The captain must inform the Umpires of under 18s in the side.
ECB Helmets, Fast Bowling Directives and Fielding Regulations should always be adhered to for junior players in Open age group cricket
Minimum age
The minimum age for Open Age cricket is the U 13 age group. Players must be in Year 8, and 12 years old on the 1st September of the preceding year.
This applies to all club and district players who are not in a county or area squad (or region in Wales) . Written parental consent is required.
Exceptionally, players who are selected in a County U12 squad (or Regional squad in Wales) in spring for a summer squad – are also eligible to play Open age cricket.*
Please be aware that at under 12 level the ECB recommends that the focus is on participation rather than Talent I.D, and many counties no longer run under 12 squads. Inclusion of ANY Under 12s in Open Age teams should be an exception and not an expectation.
*providing they are at least 11 years old, are in School Year 7 on 1st September in the year preceding the season, and have written parental consent to play.
It is essential clubs and coaches recognise the ‘duty of care’ obligations they have towards young players in Open Age cricket
The duty of care should be interpreted in two ways:
Not to place a young player in a position that involves an unreasonable risk to that young player, taking account of the circumstances of the match and the relative skills of the player
Not to create a situation that places members of the opposing side in a position whereby they cannot play cricket as they would normally do against adult players
In addition, the guidelines note the need for clubs and leagues to recognise the positive experience young players should have in open age cricket. Clubs should provide an opportunity for players to show their talents in an appropriate way.

ECB Photography, Filming and Social media broadcast Guidelines

The ECB wishes to ensure photography and video footage taken within cricket is done so appropriately.
Parents and carers should not be prevented from taking pictures of, or filming, their children. These are normal family practices and help mark milestones in a child’s life. The introduction of proportionate controls on the use of photographic equipment (cameras, and videos, including mobile phones) is part of general safeguarding good practice in a club.
For the avoidance of doubt, these guidelines also apply to live broadcasts on social media or other platforms.
Every club will have different facility access which is why each club must create their own policy. A photocopy of this page is not a club policy nor is a blanket ban a proportionate response.
All clubs, and leagues, must read the guidelines below and create a policy from this guidance that is manageable within their own environments.
The ECB is keen to promote positive images of children playing cricket and is not preventing the use of photographic or videoing equipment.
Please remember that photographs are considered ‘personal data’ in terms of Data Protection. Depending on the circumstance, consent from either the child, adult, or both should be sought before capturing, sharing or publishing images where a child can be identified, including posting on the club’s website etc. In addition, as with all personal data you process, it should be processed in accordance with GDPR principles , and other relevant legislation and guidance.
Be aware that some people may use sporting events as an opportunity to take inappropriate photographs or film footage of children. All clubs should be vigilant about this. These individuals could attend the local
cricket club allowing people to presume they are related to a child involved. Any concerns during an event should be reported to a club official or event organiser, who should approach the individual concerned wherever possible.
It is also possible that if a picture and name was placed in the local paper, the club website etc, the information could be used inappropriately. For this reason the ECB guidance is that a child’s picture and name should not appear together.
There may be other reasons why individuals may not wish their child’s photograph to be taken by someone they do not know personally, for example estranged parents looking to gain access to a child, or families that have fled abusive situations. Parents / carers must ALWAYS be offered the opportunity to withhold consent for photographs / filming of their child.
Clubs must create a policy relating to the use of cameras during matches, training sessions and on other club occasions. The guiding principles are:
• Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches
• If no consent has been given for a child , then it is to be made known to the relevant person of the other team (e.g. coach/ team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child
• The children should be informed a person will be taking photographs
• The children should be informed that if they have concerns they can report these to the coach or team manager
• Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection or safeguarding concern
• It is recommended that cricket tournaments/festivals/events/competitions set up a camera registration book for parents to complete
It is recommended that all cricket clubs as well as tournament/festival/event organisers adhere to the appropriate guidelines relating to publishing of images as detailed below.
Use of images of children (for example on the web, in the media or in league handbooks), including broadcast on social media platfoms:
• Ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent cricket and the club
• Ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent cricket and the club
• If the cricketer is named, avoid using their photograph
• If a photograph is used, avoid naming the child
• Only use images of children in appropriate kit, to reduce the risk of inappropriate use, and to provide positive images of the children
• Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the County or Club Welfare Officer
Using video as a coaching aid:
There is no intention on the part of the ECB to prevent club coaches using video equipment as a legitimate coaching aid. However, players and parents/carers should be aware that this is part of the coaching programme, and material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed.
The parents/carers and children must provide written consent for the use of photography and video analysis.

ECB Missing Child Guidelines
A child going missing can be extremely traumatic – for adults and children. However, if everyone is aware of some simple pre-defined guidelines, panic levels can be minimised, and more critically, the missing child can, hopefully, be found in an organised and efficient way. Hopefully no child will ever go missing from your team/event. If they do, please remember most children are found within a few minutes of their disappearance.
ECB Missing Children Guidelines
If a child goes missing, the following guidelines have been devised to clarify the actions to take:
1 Ensure other children in your care are looked after appropriately while you organise a search for the child concerned
2 Inform the child’s parents, if they are present at the event, or nominate an appropriate person to telephone them and advise of the concern. Reassure them you are doing all you can to locate their child. Remember the child may contact the parents directly so this action is very important
3 Organise all available responsible adults by areas to be searched. It is best to take a short time to organise the search properly so that all places are searched fully
4 Send searchers immediately to any exits to ensure the child has not left, and to any obvious potential danger spots such as nearby lakes or rivers.
5 Search the area in which the child has gone missing including changing rooms, toilets, public and private areas and the club’s grounds
6 Request all those searching to report back to a nominated adult at a specific point
8 This nominated person should remain at this reference point and make a note of events, including a detailed physical description of the child. This should include approximate height, build, hair and eye colour as well as the clothing the child was wearing and where and when they were last seen. All this will be required by the police. If the search is unsuccessful you should then contact the police
9 A report should go to the police no later than 20 minutes after the child’s disappearance is noted, even if the search is not complete
10 If the police recommend further action before they get involved, follow their guidance
11 If the police act upon the concern, always be guided by them in any further actions to take.
12 At any stage when the child is located, ensure you inform all adults involved including the parents, searchers and the police if, by then, they are involved
13 All missing child incidents MUST BE notified at the very earliest opportunity to the Club Welfare Officer, who must immediately notify the County Welfare Officer, and they must notify the ECB Safeguarding Team

ECB Guidelines on Changing Rooms and Showering Facilities
• Adults must not change, or shower, at the same time using the same facility as children – if the same changing room is used then they must have different times
• If adults and children need to share a changing facility, they must do so at different times.
• Mixed gender teams must have access to separate male and female changing rooms
• Due to the risks of inappropriate photography or filming, mobile phones must not be used in changing rooms
If children are uncomfortable changing or showering at the club, no pressure should be placed on them to do so. Suggest instead that they may change and shower at home.

Liverpool Cricket Club Privacy Notice (Cricket Section – Junior)
Liverpool Cricket Club takes the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This Privacy Notice explains how we may use and protect the personal data we obtain about you and your rights in respect of your personal data.
Names of data controller
Liverpool Cricket Club
Categories of personal data we collect • Name
• Date of birth
• Contact details of your parent of guardian
• Contact details of the young player if you are over 16
• Your participation confirmation
• Your video/photography preference
• Your membership declaration and signature
• Emergency contact details information
• Sporting experience information
• Disability information
• Medical information
Our sources of the personal data
We obtain personal data from:
• The parent/legal guardian registering a child to join the club
• The England and Wales Cricket Board (ECB)
• Leagues (where relevant)
• County Boards (where relevant)
• Club coaches / leaders
• Medical practitioners
Automated decisions we may take
The Club will not take any automated decisions about you.
Purposes for which we process personal data The Club will process the personal data for:
• Administering your application for membership of the Club
• Administering bookings and attendance at sessions
• Dealing with medical needs/specific requirements
• Supporting the delivery of cricket sessions
• Training and competition entry
• Reporting of participation and any incidents and of figures and trends (including equality and inclusion information)
• Quality and improvement monitoring

Who we will disclose your personal data to

For members under the age of 16 the parent of guardian’s information will be shared, on reaching 16 the players personal data may also be shared so:

• Leagues where you have been nominated for / agree to play for a League
• The ECB where you are registered for or express an interest in an ECB programme
• The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
• Coaches and junior co-ordinators for administrating training sessions
• Volunteers who work at cricket clubs/venues to support the delivery of sessions.
• The County Cricket Board that supports the local Cricket Club whose programmes you have registered for

Legal basis for processing your personal data The legal basis for the collection and processing of your personal data is:
• for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have entered into with us
• for dealing with medical needs: that you have given your explicit consent or in the child’s vital interests.
• in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm rights and freedoms of parents / guardians or the children that join the programme.
Your right to withdraw consent Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data
The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Liverpool Cricket Club] as a member.

2 years after you cease to be a member of Liverpool Cricket Club or play an active part in Liverpool Cricket Club , we shall delete your data excepting that needed to keep historical scorecard and statistical records

Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Our contact details

mail. Liverpool Cricket Club, Aigburth Road, L19 3 QF

email. [email protected]
phone. 0151 427 2930
website. Liverpoolcricketclub.co.uk

If you have any concerns or complaints about how we are handling your data please or wish to exercise any of your rights do not hesitate to get in touch with Jez Clein (Cricket Section Chair) at the Club. You can also contact the Information Commissioner’s Office (details can be found at www.ico.org.uk) .